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10 October 2006
[Federal Register: October 10, 2006 (Volume 71, Number 195)]
[Notices]
[Page 59525-59526]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr10oc06-80]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
November 9, 2006. (Note that the new time period for requesting copies
has changed from 45 to 30 days after publication.) Once the appraisal
of the records is completed, NARA will send a copy of the schedule.
NARA staff usually prepare appraisal memorandums that contain
additional information concerning the records covered by a proposed
schedule. These, too, may be requested and will be provided once the
appraisal is completed. Requesters will be given 30 days to submit
comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road,
College Park, MD 20740-6001. E-mail: request[fxsp0]schedule@nara.gov.
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records
[[Page 59526]]
schedule itself contains a full description of the records at the file
unit level as well as their disposition. If NARA staff has prepared an
appraisal memorandum for the schedule, it too includes information
about the records. Further information about the disposition process is
available on request.
Schedules Pending (Note that the new time period for requesting
copies has changed from 45 to 30 days after publication):
1. Department of the Army, Agency-wide (N1-AU-06-11, 1 item, 1
temporary item). Records relating to the counseling of military
personnel on the care of dependent family members while fulfilling
military assignments. This schedule authorizes the agency to apply the
proposed disposition instructions to any recordkeeping medium.
2. Department of Defense, Defense Intelligence Agency (N1-373-06-1,
2 items, 1 temporary item). Records of the Office of the Chief of
Staff, consisting of agreements with external organizations detailing
temporary assignments of agency personnel. Proposed for permanent
retention are recordkeeping copies of agreements covering substantive
provisions of services, products, or personnel to other organizations.
3. Department of Defense, National Reconnaissance Office (N1-525-
06-4, 5 items, 3 temporary items). Records of the Office of the
Inspector General including routine investigative case files that lack
historical value, audit files, and copies of inspections,
investigations, and audits held by other offices. Proposed for
permanent retention are recordkeeping copies of general operating files
and significant investigative and inspection files. This schedule
authorizes the agency to apply the proposed disposition instructions to
any recordkeeping medium.
4. Department of Defense, National Security Agency (N1-457-06-1, 7
items, 3 temporary items). Raw data, procedural records, and
collaboration and exchange records relating to signals intelligence.
Proposed for permanent retention are recordkeeping copies of products,
operational analysis, technical reports, and technical support
documents. This schedule authorizes the agency to apply the proposed
disposition instructions to any recordkeeping medium.
5. Department of Defense, National Security Agency (N1-457-06-2, 9
items, 3 temporary items). Test and evaluation records and data that is
duplicate, routine, or patent-related. Proposed for permanent retention
are recordkeeping copies of research project case files and reports,
data relating to accomplishments of continuing value, and various
cryptologic mathematics files. This schedule authorizes the agency to
apply the proposed disposition instructions to any recordkeeping
medium.
6. Department of Health and Human Services, Administration on Aging
(N1-439-06-1, 3 items, 2 temporary items). Records of the Office of the
Executive Secretariat including comments on statements of departmental
policy relating to aging issues, grants-related records, responses to
audits, draft documents submitted to other offices or agencies, and
duplicate or working copies of the Assistant Secretary's speeches,
policy interpretations of the Older Americans Act, and other records
signed by the Assistant Secretary. Proposed for permanent retention are
recordkeeping copies of the Assistant Secretary's speeches, policy
interpretations of the Older Americans Act, and other documents of a
substantive nature signed by the Assistant Secretary.
7. Department of Health and Human Services, Administration on Aging
(N1-439-06-2, 8 items, 6 temporary items). Files maintained by the
Assistant Secretary such as telephone logs, invitations and scheduling
requests, reading files, and duplicate or working copies of meeting and
activities files. Proposed for permanent retention are recordkeeping
copies of meeting and activities files, and handwritten notes relating
to agency policy.
8. Department of Homeland Security, U.S. Coast Guard (N1-26-06-6, 3
items, 3 temporary items). Records relating to the content of a Web
portal which is used to verify personnel data relating to maritime
workers, identify persons in need of assistance during disasters, and
regulate portal use.
9. Department of the Interior, Minerals Management Service (N1-473-
06-3, 2 items, 2 temporary items). Records created by the Offshore
Minerals Management Program including the official record set and
reference copies of files that document the operational transactions
involved in well drilling. This schedule authorizes the agency to apply
the proposed disposition instructions to any recordkeeping medium.
10. Department of Justice, Federal Bureau of Investigation (N1-65-
06-6, 3 items, 3 temporary items). Inputs, master files, and system
documentation associated with electronic information systems used by
the agency laboratory to analyze evidence. For all items on this
schedule except the master files, the agency is authorized to apply the
proposed disposition instructions to any recordkeeping medium.
11. Department of Labor, Employment and Training Administration
(N1-369-06-1, 14 items, 10 temporary items). Records maintained by the
Office of Apprenticeship including program case files, occupation case
files, and comments on regulatory proposals appearing in the Federal
Register relating to Federal apprenticeship programs. Proposed for
permanent retention are recordkeeping copies of National Guideline
Standards case files, and bulletins and circulars.
12. Department of the Treasury, Office of the Comptroller of the
Currency (N1-101-06-1, 3 items, 3 temporary items). Master files and
documentation associated with an electronic information system used to
maintain and track customer complaints and inquiries relating to
national banks. Also included is an electronic database containing
recordings of phone conversations with customers. For all items on this
schedule except the master files, the agency is authorized to apply the
proposed disposition instructions to any recordkeeping medium.
13. National Archives and Records Administration, Government-wide
(N1-GRS-06-1, 8 items, 8 temporary items). Change to General Records
Schedule 1, Civilian Personnel Records, to add inputs, master files,
outputs, and documentation associated with an electronic information
system for maintaining civilian personnel records.
14. National Endowment for the Arts, Office of Inspector General
(N1-288-06-1, 7 items, 6 temporary items). Audit records that include
audit and other review case files, records relating to the review of
legislation, regulations, and indirect cost rate proposals, and
guidelines for grantee reporting requirements. Proposed for permanent
retention are recordkeeping copies of strategic planning activity files
and oversight reporting.
Dated: October 3, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E6-16642 Filed 10-6-06; 8:45 am]
BILLING CODE 7515-01-P